![]() If needed there can be more than 3 paragraphs: use as many as you need to fully explain the situation but remember that business communication letter writing is about clear and concise communication so don’t be too long winded. The first will introduce the topic of the letter, the second will explain why the topic of the letter is important while the third will restate the main point and what you would like to happen or a request related to the main point. 6) The main body of the letter will consist of at least 3 paragraphs usually. It lets them quickly understand what the letter is about. This is like a title and acts as an aid for the person reading the letter. This should be followed by a colon in American English or a comma in British English. If you know them you can use their full name and if you know them well you can just use their first name. 4) A greeting, almost always ‘Dear’ then the title and last name of the recipient if you’ve not met the recipient. Then on the next line their position in the company or job title then the name of the company and the address of the company (full address). Use their first name and surname if you know them both, if not just surname. Always try to send a letter to a specific person. 3) The title (Ms., Mr., Dr.) and full name of the recipient, the person receiving the letter. For American English this should be in the format of month, day, year while for British English it would be day, month, year. 2) The date that the letter is written on. If you use company or headed letter paper you don’t need to include this again as it’s already on the top of the paper. Use a full address so any mail sent to the address will reach you as fast as possible. It’s located at the top so it’s easy to find and see where the letter came from. This is the address that the receiver of the letter needs to use to contact you.
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